Privacy & Security
- Data Sovereignty: Your data stays within your organization's infrastructure
- Compliance: Meets GDPR, HIPAA, and industry-specific regulations
- Zero External Transmission: No risk of data breaches during cloud transfers
- Eliminates Shadow AI: Prevents employees from using unauthorized cloud tools
- Full Audit Control: Complete visibility into data access and usage
- Role-based Access Control: Granular permissions for different user types
- Encryption: Data encrypted both at rest and during processing
- Audit Trails: Complete logging of all user interactions and data access
- Network Security: Secure deployment within your existing security perimeter
- User Authentication: Integration with existing identity management systems
Technical Implementation
- Small Teams (5-25 users): Mac Mini M4 with 48GB RAM (~$2,000)
- Medium Teams (25-100 users): Mac Studio M4 Max with 128GB RAM (~$7,000)
- Large Teams (100-200+ users): Mac Studio M4 Ultra with 256GB RAM (~$12,000)
- Enterprise: Custom server configurations or NVIDIA DIGITS systems
Apple Silicon provides excellent unified memory architecture for AI workloads, but we also support Intel/AMD systems with dedicated GPU configurations.
- Documents: PDF, Word (.doc, .docx, .docm), OpenOffice, Apple Pages, RTF, TXT
- Presentations: PowerPoint (.ppt, .pptx, .pptm), Apple Keynote
- Spreadsheets: Excel (.xls, .xlsx, .xlsm), Apple Numbers, CSV, TSV
- Web & Markup: HTML, XML, EPUB
- Images: JPG, PNG, GIF, BMP, SVG, TIFF, WebP
- Audio: MP3, MP4, WAV, M4A, WebM (up to 20MB)
- Legacy Formats: WordPerfect, Lotus 1-2-3, legacy database formats
- Phase 1 - Planning (1-2 weeks): Network assessment, security review, hardware selection
- Phase 2 - Implementation (2-4 weeks): System installation, security configuration, initial testing
- Phase 3 - Deployment (2-3 weeks): User training, content migration, production rollout
Our professional services team handles the technical complexity, and the system integrates with existing authentication, security, and network infrastructure.
Cost & ROI
- Cloud AI: $30+ per user per month ongoing (ChatGPT Teams, Claude Pro, etc.)
- On-premise: One-time hardware investment + software licensing
- Break-even: Typically 12-18 months for most organizations
- 5-year savings: Often 60-80% lower than cloud alternatives
Additional cost benefits include predictable budgeting, no usage surprises, and reduced compliance costs.
- Information Search: Reduce 20% of weekly time spent finding information
- Onboarding: 50-70% reduction in new employee training time
- Decision Making: Faster access to institutional knowledge
- Compliance: Reduced audit preparation time and documentation costs
Typical payback period is 6-12 months based on productivity improvements alone.
- Hardware: One-time investment based on user count
- Software: Annual licensing with predictable renewal costs
- Support: Optional professional services and maintenance contracts
- Power/Cooling: Minimal additional infrastructure costs
Unlike cloud solutions, there are no surprise usage charges, API costs, or scaling penalties.
Cloud vs On-Premise
- Data Privacy: Your data never leaves your organization
- Regulatory Compliance: Meet strict industry requirements (HIPAA, GDPR, SOX)
- Knowledge Integration: Direct access to your proprietary documents and databases
- Cost Predictability: No per-user monthly fees or usage charges
- Customization: Tailored to your specific business needs and terminology
- Reliability: No internet dependency or service outages
- Secure AI Zone: KnowledgeAgent for sensitive/proprietary information
- DMZ AI Zone: Cloud AI for general tasks and public information
- Use Case Separation: Clear policies on when to use each system
- Data Classification: Route queries based on data sensitivity
This approach maximizes both security and functionality while maintaining compliance.
- Latency: Sub-second response times without internet round-trips
- Reliability: No dependency on internet connectivity or cloud service uptime
- Bandwidth: No bandwidth consumption for AI queries
- Context Size: Optimized for your specific document corpus and use cases
- Consistency: Predictable performance without cloud service variations
AI Capabilities
- Large Language Models (LLMs): Open-source models optimized for business use
- RAG (Retrieval Augmented Generation): Combines AI with your specific knowledge base
- Vector Search: Semantic understanding beyond simple keyword matching
- Natural Language Processing: Supports 25+ languages for global organizations
- Document Processing: Advanced parsing and content extraction
- Source References: Every response includes citations to source documents
- Confidence Scoring: System indicates confidence levels for responses
- Audit Trails: Full traceability of information sources
- Quality Controls: Built-in safeguards against hallucination
- Continuous Learning: System improves with usage and feedback
- 25+ Languages: Support for major world languages
- Document Processing: Can ingest and process multilingual documents
- Cross-language Search: Ask questions in one language, find answers in another
- Translation Capabilities: Built-in translation for international organizations
- Cultural Context: Understanding of regional business practices and terminology
Deployment & Support
- Week 1-2: Planning, requirements gathering, hardware procurement
- Week 3-4: System installation and initial configuration
- Week 5-6: Content migration and system testing
- Week 7-8: User training and production rollout
Timeline may vary based on organizational complexity and custom integration requirements.
- Automated Management: Self-monitoring and health reporting
- Update Management: Automated security and feature updates
- Support Options: Managed services available for hands-off operation
- Training Provided: Comprehensive IT administrator training included
- 24/7 Support: Enterprise support packages available
- Professional Services: Ongoing optimization and expansion support
- Technical Support: Multiple tiers from business hours to 24/7 support
- User Training: Continuous education programs for end users
- System Monitoring: Proactive monitoring and maintenance services
- Updates & Upgrades: Regular feature updates and security patches